What the Calendar is
The Calendar is a single month grid that shows every dated record in Project Commander on one screen. Instead of jumping between Work Packages, Invoices, Actions, and Purchase Orders to piece together what's happening, you open the Calendar and see the whole picture at once.
It pulls in events from across the system — contract paperwork, procurement, site work, hired kit, and certifications — and lays them out on the days they relate to. If a record has a date, it turns up here.
When to use the Calendar
Reach for the Calendar whenever you need to think about what's happening when rather than what's happening to a specific record. It's the right place to look when you're:
- Checking what's due this week before your Monday morning meeting
- Planning a site visit and want to see what else is booked on the same day
- Spotting two hired Assets overlapping on the same job
- Scheduling a handover around the end of a Work Package
- Making sure an operative's ticket isn't expiring the week they're due on site
- Stepping back to see the rhythm of the project — where the busy weeks sit and where the quiet ones are
It's the single best view for answering the question "what do I need to know about next week?"
Where to find it
The Calendar turns up in two places:
- Company-wide — open Calendar from the main sidebar to see everything across every project you have access to. Use the project dropdown at the top to drill into one job or leave it on All Projects for the full picture.
- Inside a project — open Calendar from the project's sidebar to see just that one project. The project filter is locked, so you're always looking at the current job.
Switch between the two depending on whether you're focused on one project or stepping back to see the portfolio.
What you can do
Five main things happen on the Calendar:
- Browse the month — scroll through months and years to see what's coming up or look back at what happened
- Filter what's shown — use the sidebar to hide the record types you're not interested in
- Click an empty day to create — drop in a new Work Package, Action, Calendar Event, or any other record straight from the date
- Drag a bar to reschedule — grab an event and move it to a new date to update it on the spot
- Click an event to preview — see the key details and jump to the full record if you need to edit it
Each of these has its own walkthrough in the articles below.
A month at a time
The Calendar is a month view — one month on screen at a time, with controls to jump forward, back, or straight to today. There's no week view, no day view, and no agenda list.
This is intentional. A month at a time is the right level of detail for the kind of planning that happens on most construction projects — you want to see what's coming up in the next few weeks, not drill into the hour-by-hour. For finer day-by-day operative scheduling, the Operative Availability calendar in Time and Labour is the right tool.
Next steps
- The record types that show on the Calendar — to see the full list of what turns up.
- Browsing what's coming up on the Calendar — to learn the month grid and navigation.
- Filtering what's shown — to hide the record types you don't need.
- Creating records from the Calendar — to click an empty day and spin up a new record.