When to use the Audit History tab
The Audit History tab is where you go to see what's been done to a piece of kit over time. Open it whenever you need to:
- Check when the Asset was last audited
- Confirm a PAT test, LOLER inspection, or calibration was carried out
- Track how the condition has changed over time (is this drill wearing out?)
- Find out who signed off the most recent inspection
- Pull up the audit record an insurer or auditor has asked to see
- Review the photos from a specific past audit
It's the long-term memory of every check that's ever been done.
Where to find it
Open any Asset and look at the sidebar on the right of the detail page. Above the main content, you'll see two tabs — the default tab and one labelled Audit History. Click Audit History to switch.
The list shows every audit ever done on the Asset, most recent at the top.
What you'll see in the list
Each row in the list shows:
- Date and time of the audit
- Condition badge in the colour matching the rating — green for Excellent, blue for Good, amber for Fair, red for Poor
- A short preview of any notes the auditor wrote
- An eye icon to open the full record
This is the quick scan view — useful for spotting trends and finding the audit you need to look at in more detail.
Opening a past audit
Click the eye icon on any row to open the Audit Detail view. You'll see the full record of that one audit:
- Date and time it was carried out
- Condition with the coloured badge
- Condition notes from the auditor
- Whether the location was confirmed at the time
- Location notes if the kit wasn't where it should have been
- The next audit date that was set
- The signature — drawn or typed
- Any evidence photos attached to the audit
This is the full, defensible record of one inspection. It's what you'd show to an insurer, an auditor, or a client asking for proof.
Audits are permanent
A few important things to know:
- Audits can't be edited — once saved, an audit is fixed for good. If you spot a mistake, run a new audit with the correct values
- Audits can't be deleted — same reason. The history is deliberately append-only so it stays trustworthy
- There's no diff between audits — each audit is shown on its own. To see how things have changed, scan down the list and compare the condition badges
This permanence is the whole point. An inspection record you can edit later isn't an inspection record at all — it's a draft. Audits in your kit register are designed to stand up to scrutiny.
Reading the condition trail
By scanning down the list of past audits, you can see how an Asset's condition has changed over time. Patterns to watch for:
- Steady Good or Excellent — the kit is healthy and being looked after
- A drift from Good to Fair to Poor — the kit is wearing out and may need replacing
- A sudden drop from Good to Poor — something happened, and the notes from that audit will probably tell you what
- Repeated Fair ratings on similar kit — your category is asking for kit that doesn't quite cut it
For high-value or safety-critical kit, this trail is what lets you spot problems before they become incidents.
The signature trail
Every audit is signed by the person who carried it out, so you can also use the history as a record of who has been responsible for each check. This matters for compliance — being able to point at a specific named auditor adds weight to the record.
Drawn signatures show as inline images. Typed signatures show in cursive. Either way, you can see at a glance who signed each one.
Where the photos live
The photos uploaded against an audit show up in two places:
- In the Audit Detail view — the photos for that one audit
- In the Attachments card on the Details tab — every photo across every audit, checkout, and check-in, with a small badge showing which event it belongs to
If you want to see the photos from one specific audit, open the audit from the history. If you want to browse all the photos in one place, use the Attachments card on the Details tab. See Attachments and annotation.
Real-world examples
- Insurance audit — your insurer asks for evidence that a specific harness has been inspected monthly for the past year. Open the harness, switch to Audit History, and screenshot the run of monthly entries with their signatures
- Spotting a wearing-out drill — you notice an SDS drill keeps coming back fair, scan the audit history, and see the trend. Time to replace it
- Tracing a missing inspection — a client asks for the most recent PAT test on a generator. Open the generator, switch to Audit History, click the eye icon on the last entry, and screenshot the signed record
Next steps
- Audits — for the audit form that creates the records.
- Attachments and annotation — for the photos linked to audits.
- Detail page overview — for the broader detail page layout.